“If you think education is expensive, try estimating the cost of ignorance.” ~Howard Gardner
Welcome to September. It’s back to school time. So you don’t feel left out of the back-to-school craze, here is a quick quiz for you:
1. You need to send an encrypted file to a “Joe”. “Joe” will need the decryption password. How do you safely deliver the file and the password?
A. Attach the file to an email and include the password in the email
B. Send the file via email and send a text message with the password
C. Send two separate emails: one with the file, a second with the password.
2. It’s getting late and you have a lot of work left to finish a confidential presentation for the upcoming board meeting. You decide to leave and work on it from home. What should you do?
A. Take your secure laptop home with you and log in with your company’s secure VPN
B. Email the presentation to your personal email address
C. Place the file in Dropbox and download it when you get home
3. A good way to destroy an electronic device and its information is to drop the device from a 10-story or taller building.
4. When you are done with a sensitive file you can delete it forever by dragging it to the trash can.
5. You find an old external hard drive that you no longer need. After opening it up, you see bunches of obsolete files. Your best bet is to reformat (erase) the drive and throw it away.
And the Answers Are:
1-B, Always use a different service to share the password. Text and voice calls work nicely. If a degenerate has access to one email you can believe it has access to all.
2-A, It’s bad juju to store corporate data on personal devices or services. Trust me! You don’t want to be personally responsible for any breach of data for the business. And a breach can happen incredibly fast, one click and Hello Ransomware!
3-Tempting, but still False. Using them for target practice is also a bad idea. Bullets can ricochet. You can bring them to Comp-U-Talk and we can military wipe the drives for you.
4-False, deleting a file only removes the file listing from showing in file explorer. The file itself is still on the drive. There are many software utilities available to recover deleted files. In fact, Windows recycle bin itself will give you the option to restore a file.
5-False. While it sounds like a good idea to format/erase a drive, there are many free software utilities that can recover huge portions of the data. At the risk of being redundant, Comp-U-Talk can military wipe those drives for you.
So how did you do? Did you get a perfect score? Did your co-workers get a perfect score?
If not, then I recommend signing up for our end user training. Mention you saw it in this newsletter and get your entire office staff trained for free in September.
Always Keep Learning,
Because It Made Me Laugh!!